Wiser Web Wednesday

Wiser Web Wednesdaya weekly link to posts of interest from around the web:

FiveThirtyEight
The humble Oxford comma – who would have thought a style of punctuation would deserve so much attention. Incidentally though, one I had not realised was ‘a thing’ until hearing it mentioned during an episode of the compelling series Boss, starring Kelsey Grammer, who, as mayor of Chicago didn’t rate the humble mark. A poll of Americans and their thoughts on the Oxford comma, thus:
Elitist, Superfluous, or Popular? We Polled Americans on the Oxford Comma
(Yes FiveThirtyEight, I see what you did there)

Unclutterer
For those very analogue, and perhaps a little GTD minded, comes a filing system which utilises a good deal of both (via The Cramped). Although it may be attractive to some, I can see things perhaps becoming a little unwieldy if unleashed without due care:
The Pile of Index Cards system

Unclutterer again, this time a method I have been using for some time now – simply without the name, however I am now happy to say “what? – the Noguchi system – you’ve never heard of it? Oh I’ve been using it for years”

I would say 95% of my workplace filing these days is of the digital kind, however what remains fits nicely into one office filing drawer. My utilisation of this system occurred simply through returning files to the front of my drawer, always with the intention of “eventually organising this better”. Of course this organisation never came, and the system has a name – thanks to Mr Noguchi Yukio (who is incidentally a Japanese economist):
The Noguchi filing system

Pens! Paper! Pencils!
Is anyone out there really still searching for a great mass-produced cheap office pen that performs well? Of course we are, and the Pilot Juice is another contender. It sounds as though Ian has tested quite a few colours along the way so far. Three tip sizes and considerably more colour options – certainly worth a look:
Pilot Juice gel ink pen review

The Newsprint
One link to a cheap mass-produced pen deserves another. I give you a review of the Pilot G–2 0.5mm by Josh at The Newsprint. I’ve written before about my thoughts on the 0.7mm G–2, and had hoped the finer version might be an improvement, though judging by this post, perhaps not:
Pilot G2 Extra-Fine Retractable Pen

Finer Things in Tech
I have been using Due as a reminder app for longer than I can remember, and having tried many others I keep coming back. It came as a surprise (to me at least) to learn if contacts are added to a task, swiping the task will show the usual action options for the particular contact. What did not come as a surprise was learning this tip from the Finer Things in Tech – a site we all should follow:
Due lets you message, email, call contacts involved with your tasks

~ PD.

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Doing Your Best Work in the Shower

English: Shower
(Photo credit: Wikipedia)

Your best creative work that is. Somewhere between soap and rinse you will often find a solution to the creative roadblock that has been in place all day, or perhaps even all week. I find this to be an extremely common occurrence.

Much has been written about the phenomenon of creative ideas occurring when we are undertaking anything but the actual work itself. There are both differing views and at times outright disagreement on the neurological mechanisms behind it, as seen in the comments below a post written by Leo Widrich on Buffer. Whatever the view on the mechanism behind this phenomenon – it exists, and is a powerful, if unintentional way of moving forward on solving a creative problem.

So, if we know this exists, how to harness the power? Featured on 99u, a book review of Brian Eno: His Music and The Vertical Sound of Color, outlines some of the techniques Eno successfully used in overcoming blocks in the creative process. Whilst some of these techniques are deliberate ways to stimulate creativity, in my view, none is more important than this one:

The point about working is not to produce great stuff all the time, but to remain ready for when you can.

Simply applying the same techniques (though well worth a try) of someone as successful as musician and producer Eno (U2, Talking Heads), will most likely not provide you with the same creative rewards, which is why the sentiment above is so important.

A great idea is worthless unless it is remembered or recorded, something eloquently put in the tag line of Field Notes notebooks:

I’m not writing it down to remember it later, I’m writing it down to remember it now.

Whether or not your best ideas come in the shower, or even while running, get them down as quickly as you can and solve many a problem seemingly without “thinking” about it. Move your projects forward, around the barriers that seem so impenetrable, without having to brute force your way through, using up vital resources and time.

Granted, there are times when a deadline will be rapidly approaching and a solution will need to be finalised, with the time for relaxing in the shower waiting for the next breakthrough having come and gone. In times like these I have found it useful to consider past ideas, reviewing notes captured on similar problems or even unrelated ones for possible inspiration. Again, record the ideas, and in addition, keep the ideas!

Capture

Shower_Capture

So our brain has done its job, subconsciously exploring all possible options and avenues available, placing a great idea front and centre – what next?

Capture it by any means available to you. Pen and paper, whiteboard, digital device, Hipster PDA, tell Siri if you have to. Just get it down somehow. How do I capture these ideas? A few different ways:

  • Moleskine Cahier Notebook – this is the idea book, the spark file, with cross referenced pages indexed for future retrieval
  • Drafts app – can be used simply as a digital version of a piece of paper, or is capable of more complex functions. This app will quickly grab any idea or text entry, which can then be ‘sent to’ or ‘opened in’ just about any app you can imagine
  • 3×5 index cards – a stack of these are kept in the top drawer of my office desk. Once the idea is captured, the card is placed in the pocket at the back of the Moleskine notebook for processing at a later time. Any post it note or scrap of paper also substitutes well here, and I have also recently commenced using a Field Notes notebook in this particular area of my workflow.
  • Omnifocus – for any ideas that I know are part of a larger project, or will be one themselves, I use the Omnifocus inbox as the first port of call, as all of these will end up here eventually

I have never been a fan of the notebook on the bedside table, in the bathroom, or the whiteboard in the shower, as I find constantly looking at an empty page or board that is meant for “great ideas” has the opposite effect. The tools are simply required to be close at hand when you need them. Not for when you think you should use them.

Store

Shower_Store

To any of you familiar with David Allen’s Getting Things Done (GTD), I have obviously skipped the processing of the notes and ideas, however that aspect is beyond the scope of this post. As I have mentioned above, there are times when it is very useful to be able to go back and review previous ideas, even if unrelated to the problem at hand. Personally, I store these notes and ideas in:

  • Evernote – I use a free account which allows searching of both notes and tags
  • Moleskine Cahier Notebook – as mentioned above. The key in using this for both capture and storage is the index page, cross referenced to related pages; a copy of the index is also scanned and stored in Evernote, allowing a better overview across multiple books
  • Plain Text File – this is used also when at my office desk for ideas that will remain in the digital realm at the office, often stored in the project folder with any associated reference material

The most powerful form of capture and storage for me? Probably capturing in Drafts and utilising the ‘send to’ feature, where I can send the idea to Evernote, my work email account, or to another app to be fleshed out further should that be required.

Putting these ideas into a more cohesive project and action type framework occurs in Omnifocus, however again this is for a separate Processing post.

Conclusion

Irrespective of when or where they occur, these ideas will come to you. If you are at least somewhat prepared to capture and store them, they will not be lost to the ravages of time or distraction.

The faintest ink is more powerful than the strongest memory (Chinese Proverb)

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